The Commonwealth Resounds Health and Safety Policy

The Commonwealth Resounds (‘TCR’)

 Health and Safety policy v1 mc 2.5.19


TCR will take all steps necessary to ensure the health, safety, and welfare of all employees and volunteers working on its behalf, and provide advice and support to individuals it contracts with.


TCR will also take responsibility for the health and safety of clients and other visitors to their offices.


TCR will adhere to the requirements of the Health and Safety at Work Act 1974 and other relevant health and safety legislation and codes of practice.


Duty of care


Duty of care is a general legal duty on all employers and employees to avoid carelessly causing harm to themselves or others. This would include volunteers, especially those who are vulnerable and/or have extra support needs.


General Principles


  • To establish, maintain and regularly review safety systems and risk assessments appropriate to the place of work or vehicle.


  • To provide adequate and competent supervision of all activities where there is an element of risk.


  • To ensure appropriate training in health and safety is provided


  • To establish and maintain systems for consulting paid and voluntary workers about health and safety issues.


  • To take health and safety considerations into account when planning service developments, purchasing equipment and occupying different premises.


  • To maintain accurate and timely records of accidents and other events with health and safety implications and review and monitor these records to establish what remedial action, if any, should be taken.



General provisions


TCR has a statutory responsibility to protect the health of everyone (including service users) involved in its activities and TCR will apply the same standards to both staff and volunteers’ health and safety.


Every attempt is to be made to secure the safety and wellbeing of the service users unless it is deemed to be depriving the liberty of the service user by the Manager. In this case the Carer/next of kin will be informed to collect the user.


Levels of Responsibility


TCR Board has overall responsibility for health and safety in events and activities. The Board is also responsible for ensuring that procedures and systems are agreed and implemented.


The Board or any appointed manager is responsible for the effective implementation of procedures and systems including monitoring, prevention of hazards, investigating incidents, and taking any remedial action required.


The Board or any appointed manager is responsible for ensuring that staff carrying out duties that might have a risk to health are adequately trained and able to assess risks onsite.


Health and Safety will form part of the Trustees responsibilities. The Chair for the time being is the designated Health & Safety executive.


Employees and volunteers have a duty to exercise responsibility for their own personal safety, to take reasonable care for the safety of others, adhere to safe working practices, maintain a safe working environment, comply with statutory regulations, and report any unsafe instances to the manager or a Trustee. This includes responsibility for personal hygiene to reduce the risk of spreading communicable diseases. Individuals have a duty to comply with, and follow, instructions given in notices and policy documents.





TCR will carry out a full inspection, including a Fire Risk Assessment at least once a year of any premises it holds as part of its activities.


TCR will ensure that all paid and voluntary staff, and people contracted with are informed about safety issues. The Health and Safety Policy and all associated procedures will be brought to the attention of all paid and voluntary staff.



Reporting to the Trustee Board


Any manager will report regularly to the Trustee Board on health and safety performance within TCR, and will inform Trustees immediately if a serious health and safety incident is reported



Hazardous substances


The Control of Substances Hazardous to Health (COSHH) regulations 2002 places certain requirements on employers. COSHH assessments will be carried out on all hazardous substances (mainly cleaning materials) and a separate file will be kept containing these in the Operations Manager’s office.


Employees and volunteers must not handle any substance without relevant training or reading the appropriate instructions first.




The Electricity at Work Regulations 1989 require that:

  • Circuits must not be overloaded
  • Wiring and sockets must be safe
  • Electrical equipment should be safe and maintained
  • Maintenance of all fixed equipment is the responsibility of the landlord.
  • No portable equipment may be plugged into a socket without the knowledge of THC manager or other designated staff member


All electrical equipment is PAT tested accordingly to requirements.


Manual handling

The Manual Handling regulations 1992 are aimed at preventing injuries resulting from lifting, putting down, pushing and pulling loads using bodily force. The regulations require that where a task involves manual handling, an assessment should be carried out to minimise the risk to staff carrying it out. Neither employees nor volunteers are expected to lift or move any items which they deem to be too heavy for them. It is the responsibility of the individual to assess if any equipment is required to move an item, and to ask for assistance and/or training on how to utilise such equipment.


  • Staff must not carry out moving and handling operations unless the operation has been assessed for risk, an opinion has been formed and recorded by an appropriate person, a recommended handling technique identified, and the technique communicated to all staff.
  •  Staff will receive on a three yearly basis Moving and Handling training where general guidelines are given on the prevention of back injury and the importance of risk assessment of both individual lifting/handling operations and environmental consideration.
  • There may be cases where there is no reasonably practicable alternative to manual moving and in such circumstance a detailed risk assessment must be completed identifying all elements of risks and staff skills and capabilities which need to be factored in.

Where a manual handling risk assessment has identified a two person manual move best practice requires that both people are trained. Alternatively, at the line manager’s discretion one employee assisted by a trained and/or competent (as deemed by a physiotherapist, occupational therapist or similar professional) informal/unpaid carer may be permitted, if this is supported by the findings of a full risk assessment which takes into account needs and capabilities.


  • An individual’s state of health, both physical and mental, must be taken into account before trying to manually handle them and an appropriate health care professional be alerted if there is a concern.
  • All accidents, handling incidents and near misses must be reported promptly to the appropriate person within that organisation e.g. line manager and/or health and safety manager in accordance with the reporting procedures of the organisation.


Display Screen Equipment


The regulations only apply to employers whose workers regularly use DSE as a significant part of their normal work (daily, for continuous periods of an hour or more).

If a user or a potential user requests an eye test we will provide one. If the test shows that the user needs glasses specifically for DSE work, we will pay for a basic pair of frames and lenses. We are only required to provide for the first basic glasses for the DSE work. If your normal glasses are suitable for DSE work, we will not pay for another pair.

Accident Reporting
Suitable procedural arrangements will be made to ensure that all accidents and incidents occurring on TCR premises or associated with work activities are adequately recorded and notified to the Trustees.

The procedural arrangements will take account of the legal requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1996 to ensure that the Health and Safety Executive are notified in appropriate circumstances.


Accident Investigation

In conjunction with the procedural arrangements for recording accidents and incidents, suitable arrangements will be made to ensure that such occurrences are adequately investigated.

The purpose of the investigation procedures will be:-

  • To determine the sequence of events leading to an accident
  • To establish any unsafe acts or conditions within this sequence that were likely to have caused the accident
  • To determine the human, organisational or job factors that gave rise to the unsafe acts or conditions
  • To initiate short-term action to eliminate the immediate causes and establish a longer-term programme to correct and control the underlying factors in order that a recurrence may be prevented